Community
Book a Park or Facility
What Can I Book?
How to Apply:
To book a park or sports field:
- Fill out the “Application for Public Place Use Permit”
- Submit the application form along with a $106 application fee:
– Cash or cheque can be received at Town Hall
– Cheques can be mailed to 474 South Fletcher Road, Gibsons, BC V0N 1V0 - Pay the $300 damage deposit
To book a community hall or recreation facility:
- Contact the external managing partner to request a booking.
About Applications:
- Your application will be reviewed to ensure that it is complete. If necessary, you will be contacted for more information.
- An application will not be processed until all required information and fees have been received.
- After you have submitted the application, it will go through four internal processes before a permit will be issued.
- The submission of an application does NOT allow you any rights to the Town land. A public use permit, if issued, grants this authority.
Adjudication
- The target time frame for making a decision on your application is 30 days after a complete application is received. The Town target times may be affected by other required processes, such as requests to you for additional information or requirements, or internal consultation.
- Applications will be reviewed in the order that they are received and processed. The 30-day time frame will not be changed to accommodate “rush” applications.
- Town staff will review the application and determine whether additional assessments and consultation may be required.
- Town staff will be in contact throughout the application process to discuss your application as required.
- The Town considers the impacts of a proposed activity and the particular values of the public lands in question when evaluating a permit application. Decisions on park use permit applications are guided by the consideration of impacts.
Request Final Requirements
If a draft permit is approved, you will be contacted by the Town staff via the email or phone number provided and notified of the final requirements due in order to issue your permit. This could include items such as:
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- Written agreement to the terms and conditions set out in the draft permit;
- Proof of Insurance.
Issuance of Permit
Once all final requirements are met, the permit will be issued and sent to you by Town staff via email or by post, if no email address was provided.
Read Bylaw 1012, 2005 Public-Places.
Facility Users Insurance Coverage
The Town offers insurance coverage (Facility Users Insurance) for Special Events through Municipal Insurance Association of British Columbia (MIABC).
Get insured in three easy steps! To apply for Facility Users Insurance, please visit:
- https://miabc.eventpolicy.ca/
- Read about Facility Users Insurance here (brochure)
- Learn which Special Events can be insured by MIABC here
Frequently Asked Questions:
Why would my application be denied?
The Town considers the impacts of a proposed activity and the particular values of the public use lands in question when evaluating a permit application. Decisions on public use permit applications are guided by the consideration of impacts and other policies, and if your application is denied you will be provided the reason(s) your application was unsuccessful.
Please be aware of the following reasons why a public use permit may be denied. These are provided for your information and as examples only.
- Venue may not be available
- Scheduled maintenance of the facility/park
- May contravene the Anti-Noise Bylaw No 1285, 2020
